EDI Common Documents

810 Invoice

The EDI 810 document is an invoice sent from supplier to marketplace in response to an EDI 850 Purchase Order to request payment for shipped goods or services. They usually contain invoice number, date, shipping details, payment terms, item information including SKUs, price, quantities, and discounts.

816 Organizational Relationships

The EDI 816 document is used to send location information; like addresses to stores, distribution centers, warehouses, etc. EDI 810 and EDI 850 documents don’t typically contain detailed location information, they instead identify locations using unique codes. 816 transactions provide trading partners with the sender’s location addresses and corresponding codes to be used to encode data on the Invoice and Purchase Order. 816 can also provide information on a locations’ eligibility to purchase under the terms of the existing relationship.

824 Application Advice

The 824 document is used to notify the sender that their previous submission has been accepted, rejected or accepted with changes. 824 should not be used when a specific response document exists for a given transaction. For example, an 855 purchase order acknowledgment should be used to respond to an 850 purchase order.

830 Planning Schedule with Release Capability

830 documents are sales forecasts sent from manufacturers to suppliers. 830 gives sellers the opportunity to plan out labor and materials and to fulfill orders automatically based on inventory levels.

846 Inventory Inquiry/Advice

846 transactions send inventory information (quantities) between manufacturers, their suppliers, and resellers. Allowing suppliers to let the marketplace know how many products are still available.

850 Purchase Order

The 850 transaction set is used to place orders. 850 is sent from a marketplace to a supplier providing information like SKUs, prices, quantities, shipping details, payment terms, discounts.

855 Purchase Order Acknowledgment

855 documents are used by sellers to confirm the receipt of an 850 purchase order. 855 communicates whether a purchase order was accepted or rejected, or what changes (if any) have been made to accepted orders by the seller.

856 Ship Notice/Manifest

The 856 (or EDI ASN) is sent from the shipper to the marketplace and contains shipment details, such as order information, product descriptions, types of packaging used, carrier information, unique barcode identifier, etc. 856 is used in response to 850, 830, or 862 transactions.

864 Text Message

The 864 document is the electronic equivalent of a text message, to be used for various communications in an easy to understand format. 864 is a very flexible transaction containing message date and time, recipient identifying information and free-form message text.

Other less common transactions:

104 Air Shipment Information
106 Motor Carrier Rate Proposal
107 Request for Motor Carrier Rate Proposal
108 Response to a Motor Carrier Rate Proposal
110 Air Freight Details and Invoice
120 Vehicle Shipping Order
121 Vehicle Service
124 Vehicle Damage
125 Multilevel Railcar Load Details
126 Vehicle Application Advice
127 Vehicle Baying Order
128 Dealer Information
129 Vehicle Carrier Rate Update
160 Transportation Automatic Equipment Identification
180 Return Merchandise Authorization and Notification
196 Contractor Cost Data Reporting
204 Motor Carrier Load Tender
210 Motor Carrier Freight Details and Invoice
211 Motor Carrier Bill of Lading
212 Motor Carrier Delivery Trailer Manifest
213 Motor Carrier Shipment Status Inquiry
214 Transportation Carrier Shipment Status Message
215 Motor Carrier Pickup Manifest
216 Motor Carrier Shipment Pickup Notification
217 Motor Carrier Loading and Route Guide
240 Motor Carrier Package Status
248 Account Assignment/Inquiry and Service/Status
250 Purchase Order Shipment Management Document
290 Cooperative Advertising Agreements
511 Requisition
517 Material Obligation Validation
527 Material Due-In and Receipt
601 Customs Export Shipment Information
715 Intermodal Group Loading Plan
753 Request for Routing Instructions
754 Routing Instructions
811 Consolidated Service Invoice/Statement
812 Credit/Debit Adjustment
816 Organizational Relationships
818 Commission Sales Report
819 Joint Interest Billing and Operating Expense Statement
820 Payment Order/Remittance Advice
821 Financial Information Reporting
822 Account Analysis
823 Lockbox
827 Financial Return Notice
828 Debit Authorization
829 Payment Cancellation Request
831 Application Control Totals
832 Price/Sales Catalog
834 Benefit Enrollment and Maintenance
840 Request for Quotation
843 Response to Request for Quotation
844 Product Transfer Account Adjustment
845 Price Authorization Acknowledgment/Status
847 Material Claim
849 Response to Product Transfer Account Adjustment
852 Product Activity Data
851 Asset Schedule
857 Shipment and Billing Notice
859 Freight Invoice
860 Purchase Order Change Request – Buyer Initiated
861 Receiving Advice/Acceptance Certificate
865 Purchase Order Change Acknowledgment/Request – Seller Initiated
866 Production Sequence
867 Product Transfer and Resale Report
869 Order Status Inquiry
870 Order Status Report
875 Grocery Products Purchase Order
876 Grocery Products Purchase Order Change
877 Manufacturer Coupon Family Code Structure
878 Product Authorization/De-authorization
879 Price Information
880 Grocery Products Invoice
881 Manufacturer Coupon Redemption Detail
885 Retail Account Characteristics
887 Coupon Notification
888 Item Maintenance
893 Item Information Request
894 Delivery/Return Base Record
895 Delivery/Return Acknowledgment or Adjustment
920 Loss or Damage Claim – General Commodities
940 Warehouse Shipping Order
943 Warehouse Stock Transfer Shipment Advice
944 Warehouse Stock Transfer Receipt Advice
945 Warehouse Shipping Advice
947 Warehouse Inventory Adjustment Advice
980 Functional Group Totals
990 Response to a Load Tender